Expand
Collapse

International strategy in Tottori Uni.

FAQ on Residence Procedures

Updated; Feb. 06, 2025

1. Application for renewal of authorization for period of stay

Q1-1. My period of stay is approaching. How can I apply for extension of stay?

Q1-2. What documents are required to apply for extension of stay?

Q1-3. When will my application for extension of stay be approved?

Q1-4. Where can I obtain a “Certificate of Enrollment” or “Scholarship Certificate”?

Q1-5. Where can I get the revenue stamps/Inshi stamps? How much is the application fee?

Q1-6. I am currently a first-year student and have not yet received my grades from Tottori University, so I cannot submit my transcript.

Q1-7. What do I need to do if I want to renew my period of stay while on a leave of absence?

Q1-8. I am scheduled to enroll in Tottori University. Can I ask Tottori University to make the application for extension of period of residence?

Q1-9. In what cases can I apply by proxy?

Q1-10. Who can apply on my behalf?

Q1-11. Can I fill out the "expense reimbursement" form in a language other than Japanese or English?

Q1-12.Tell me the format of the "translation of the documents" in Japanese or English.

Q1-13. I recently applied for an extension of my period of stay, but it has not been approved yet. I would like to know the progress of my application.

Q1-14. I have made a new passport. My old passport has a landing permission stamp and a re-entry permit stamp. Do I need to submit both passports when I apply to extend my period of stay?

 

2.Application for permission to engage in part-time work or activities other than those permitted under the status of residence

Q2-1. I would like to work part-time. Please tell me the necessary procedures.

Q2-2. How can I apply for permission?

Q2-3. Do I have to get the permission if I work part-time?

Q2-4. Is there an application fee for the permission?

Q2-5. When will I get the permission?

Q2-6. Can I work part- time if I am a MEXT student?

Q2-7. How long can I work part-time?

Q2-8. If I go to the Immigration to get the “Permission” by myself, when can I get the permission?

Q2-9. I am in a hurry to get the "Permission", so I will go to the Immigration by myself. Where is the nearest Immigration office?

 

3. Application for Permission to Change status of Residence

Q3-1. What procedures are necessary if I wish to stay in Japan after graduation to find a job?

Q3-2. How many months can I stay in Japan under the status of residence “Designated Activities (Continuous Job Hunting Activities)”?

Q3-3. I have found a job in Japan, so I need to change my current status of residence from “Student” to a new status of residence. Please tell me what status of residence I should change to and how to go about the procedure.

 

 

4. Application for Certificate of Eligibility (CoE) for family members / Application for extension of period of stay for family members

Q4-1. I would like to apply for a CoE to bring my family members currently in my home country to Japan. Please let me know the necessary procedures.

Q4-2. Can I ask Tottori University to apply for CoE for my family members?

Q4-3. Please tell me the necessary procedures for my family member's application for extension of period of stay.

Q4-4. Can I ask Tottori University to apply for renewal of status of residence for my family members?

Q4-5. I want to apply for my family's CoE and extension of period of stay online by myself. How should I do it?

 

5.Others

Q5-1. I lost my residence card. What should I do?

Q5-2. I have moved and my address has changed. Are there any procedures I need to do regarding my residence?

 

 

1. Application for renewal of authorization for period of stay

Q1-1. My period of stay is approaching. How can I apply for extension of stay?

  A1-1. There are two ways to apply for a renewal: ①the applicant himself/herself can appear at the Immigration office and apply for renewal, or ②Tottori University staff member (who is qualified to apply as an intermediary) to apply as an intermediary.

  In the case of ②, the schedule for the Tottori University staff to visit the Immigration office is already fixed, so please confirm the schedule in the “What's New”. International students of Tottori University whose period of stay is about to expire will receive an email from the IAD regarding the extension of the period of stay.

 

Q1-2. What documents are required to apply for the extension of stay?

 A1-2. Please refer here.

 

Q1-3. When will my application for extension of stay be approved?

 A1-3. If there are no deficiencies in the application documents and no doubts about the application, the application is usually approved in about 2 weeks to 1 month and a new resident card is issued.

 

Q1-4. Where can I obtain a “Certificate of Enrollment” or “Scholarship Certificate”?

 A1-4. Please apply for the “Certificate of Enrollment” at the Education Support Section on the 1st floor of the Building A of the Common Education Building. It cannot be issued from a certificate machine.

  Please apply for the “Scholarship Certificate” at the IAD.

 

Q1-5. Where can I get the revenue stamps/Inshi stamps? How much is the application fee?

 A1-5. Please purchase the revenue stamp at a post office or similar. The fee required for the application is 4,000 yen. However, please note that the fee is scheduled to be revised, and if you apply on or after April 1, 2025, the fee will be 5,500 yen for online applications and 6,000 yen for in-person applications.

 

Q1-6. I am currently a first-year student and have not yet received my grades from Tottori University, so I cannot submit my transcript.

 A1-6. Please submit a transcript from the school you attended immediately before (or from a Japanese language school if you are a graduate of a Japanese language school).

 

Q1-7. What do I need to do if I want to renew my period of stay while on a leave of absence?

 A1-7. In addition to the documents required for application for renewal of status of residence, the following additional documents are required.  ①A letter of opinion regarding study and leave of absence from school from the supervising professor,  ②A letter of reasons from the international student himself/herself, and  ③A letter of permission for leave of absence issued when the international student took a leave of absence from school.

 

Q1-8. I am scheduled to enroll in Tottori University. Can I ask Tottori University to make the application for extension of period of residence?

 A1-8. Tottori University cannot take the application if the student has not yet entered Tottori University. You must apply for extension of period of residence at the Regional Immigration Office nearest to your current address.

 

Q1-9. In what cases can I apply by proxy?

 A1-9. The applicant himself/herself is ill, has given birth, or is under 16 years of age. In case of illness, a medical certificate is required. *Because work-related reasons are not covered by the proxy application, the applicant must appear in person.

 

Q1-10. Who can apply on my behalf?

 A1-10. the applicant's relatives, people living together, etc.

 

Q1-11. Can I fill out the expense reimbursement form in a language other than Japanese or English?

 A1-11. If you have prepared the Statement of Reimbursement in a language other than Japanese or English, please submit a Japanese or English translation with your submission.

 

Q1-12.Tell me the format of the translation of the documents in Japanese or English.

 A1-12. Please submit the translated document with the translator's signature or seal at the bottom of the document.

 

Q1-13. I recently applied for an extension of my period of stay, but it has not been approved yet. I would like to know the progress of my application.

 A1-13. If you apply to extend your period of stay, it will take about a month from the time of application to the time of issuance. If there are any deficiencies in your application, the Immigration office or the IAD will contact you, so please wait for the permit.

 

Q1-14. I have made a new passport. My old passport has a landing permission stamp and a re-entry permit stamp. Do I need to submit both passports when I apply to extend my period of stay?

 A1-14.Please submit both your old and new passports.

 

2.Application for permission to engage in part-time work or activities other than those permitted under the status of residence

Q2-1. I would like to work part-time. Please tell me the necessary procedures.

 A2-1. For an international student with “Student” status, you must apply for a permission at the Immigration Office. Please check here.

 

Q2-2. How can I apply for the permission?

 A2-2. There are two ways to apply for an application: ①the applicant go to the Immigration Office and apply for the permission, or ②a Tottori University staff member (who is qualified to apply as an intermediary) can be requested to apply as an intermediary.  In the case of ②, the schedule to visit the Immigration Office is fixed, so please check the “What's New” page.

 

Q2-3. Do I have to get the permission if I want to work part-time?

 A2-3. You must get the permission if you want to work part-time. The following activities at Tottori University, the permission is not required.

 ・TA (Teaching Assistant), ・RA (Research Assistant), ・Tutor (excluding living tutors), ・A temporary Activities related to Tottori University's educational and research activities (see here).

 

Q2-4. Is there an application fee for the permission?

 A2-4. No application fee is required.

 

Q2-5. When will I get the permission?

 A2-5. If the documents are well prepared and there are no problems, the application will be approved on the same day.

 

Q2-6. Can I work part-time if I am a MEXT student?

 A2-6. Some MEXT students are allowed to work part-time, but there are some conditions. Please check here.

 

Q2-7. How long can I work part-time?

 A2-7. Regardless of whether you are a full-time student or a part-time student, you may not work more than 28 hours per week. During long vacations as stipulated in the Tottori University regulations, you may not work more than 8 hours per day.

 

Q2-8. If I go to the Immigration to get the “Permission” by myself, when can I get the permission?

 A2-10. If the documents are complete and there are no particular problems, the application will be approved on the same day.

 

 Q2-9. I am in a hurry to get the "Permission", so I will go to the Immigration by myself. Where is the nearest Immigration office?

 A2-10. The nearest office is the Hiroshima Regional Immigration Bureau Sakaiminato Branch Office (3F Yonago Airport Building, 1634 Saikamachi, Sakaiminato City, Tottori Prefecture 684-0055). The office is open from 9:00 to 12:00 and 13:00 to 16:00, except Saturdays, Sundays, public holidays and the year-end and New Year period (December 29 to January 3).

 

3. Application for Permission to Change status of Residence

Q3-1. What procedures are necessary if I wish to stay in Japan after graduation to find a job?

 A3-1. You need to change your status of residence from “Student” to "Specified Activities (Continuing job hunting for university students)”. Please refer here for details.

 

Q3-2. How many months can I stay in Japan under the status of residence "Specified Activities (Continuing job hunting for university students)

 A3-2. The maximum period of stay under the status of residence "Specified Activities (Continuing job hunting for university students)” is 6 months, and since it can be renewed once, the maximum period of stay is 12 months.

 

Q3-3. I have found a job in Japan, so I need to change my current status of residence from “Student” to a new status of residence. Please tell me what status of residence I should change to and how to go about the procedure.

 A3-3. If an international student at Tottori University needs to change their current status of residence from “Student” to a status of residence for employment, they will need to do the necessary procedures themselves, rather than through Tottori University. The necessary documents and procedures will vary depending on their activity, so please consult with the person in charge of personnel at your place of employment regarding changing your status of residence, and follow their instructions.

 

 

4. Application for Certificate of Eligibility (CoE) for family members / Application for extension of period of stay for family members

Q4-1. I would like to apply for a CoE to bring my family members currently in my home country to Japan. Please let me know the necessary procedures.

 A4-1. After preparing all the necessary documents for each family member to be brought to Japan, apply to the nearest Immigration office. If there are no deficiencies, it takes about one month from application to approval. For a list of documents required for application, please click here.

 

Q4-2. Can I ask Tottori University to apply for CoE for my family members?

 A4-2. Tottori University is not in charge of applications for family members who do not belong to Tottori University. The applicant (international student, etc.) must apply at the nearest immigration office.

 

Q4-3. Please tell me the necessary procedures for my family member's application for extension of period of stay.

 A4-3. After preparing all the necessary documents for each family member who is applying for extension of stay, apply to the nearest Immigration office. If there are no deficiencies, it takes about one month from application to approval. For a list of documents required for application, please click here.

 

Q4-4. Can I ask Tottori University to apply for renewal of status of residence for my family members?

 A4-2. Tottori University is not in charge of applications for family members who do not belong to Tottori University. The applicant (international student, etc.) must apply at the nearest immigration office.

 

Q4-5. I want to apply for my family's CoE and extension of period of stay online by myself. How should I do it?

 A4-5. You can apply through the Immigration Services Agency's Online Residence Application System. If you are using the system for the first time, you will need to register as a new user.

 

5.Others

Q5-1. I lost my residence card. What should I do?

 A5-1. Please look for your surroundings carefully. If you realize that you have lost your residence card due to loss, theft, destruction etc., ①first, submit a “lost property report” to the nearest police station. ②Next, go to the nearest Immigration office and take the procedures for reissuing residence card within 14 days of the date you lost your card. For details on the procedures, please check here.

 

Q5-2. I have moved and my address has changed. Are there any procedures I need to do regarding my residence?

 A5-2. International student at Tottori University with the status of residence “Student” and you move house, please submit a notification of your change of address at the city hall. After that, please come to the IAD with your residence card, which has your new address written on it.