If you are enrolled at Tottori University as an “International Student,” you will need to obtain a “Student” residence status. Please confirm the necessary documents regarding various applications.
・Certificate of Eligibility
・Change of Status of Residence
・Permission to Acquire Status of Residence (Birth)
・Letter of recommendation for "Specified Activities (Continuing job hunting for university students)
・Petition for Transfer of Endorsement
・Application for reissuance of resident card due to loss, etc.
<Notes>
Foreign students whose entrance to Tottori University are certain have an option to apply for the certificate of eligibility to an immigration office in Japan several months before their entrance date so that the time of obtaining Visa at a Japanese embassy in their country might be shorten.
For "Short-stay Visa" (within 15-day stay, or 90-day stay in Japan), you cannot apply for certificate of eligibility at an immigration office in Japan. Please take procedures in person at a Japanese embassy or consulate in your country.
※If you submit a document written in other than Japanese or English, you must attach either Japanese or English translation. Required Documents for "Students" status; List for printing is here
| Required Documents List | Acquisition |
| Application for Certificate of Eligibility（Form(PDF)／Form(Excel)） |
IAD |
| A Photocopy of an applicant's passport | ー |
| A Photo of an applicant（height 4cm × width 3cm）(Taken within the last 3 months. Photo data (50KB or less) for online application) | ー |
| A self-addressed envelope with ¥434 postal stamp (Not required for online application) | ー |
| Documents which certify admission １）Undergraduate/Graduate Students：A Photocopy of Certificate of Entrance Permit ２）Research Students：A Photocopy of Entrance Permit, Research Plans issued by supervisor ３）Auditors：A Photocopy of Entrance Permit, Documents about registered courses which mentions auditing subjects and class hours |
Faculty |
| Documents which certify financial competency to cover all the costs thinkable during applicant's stay in Japan (Either 1) or 2)）
1) If the applicant covers the costs including school and living expenses; (One of ①-③) 2) If a person other than the applicant covers the costs including school and living expenses; (All of ①-③) ② Documents that certify the relationship between the applicant and the supporter. ③ One or more documents about the financial supporter mentioned below that prove financial capability of the supporter and relationship between the applicant and the supporter. ・Tax & Income Certificate・Certificate of Income and Withholding Tax ・Photocopy of Income-tax Returns ・Certificate of Bank Deposit（tax & income certificate or certificate of employment that proves the process of building up the deposit is also required） |
*Please click here to obtain the "Certificate of Scholarship". |
Required Documents for Resident status "Dependent" is here
If you would like extend your permitted period of stay because of continuing study at the University, you need to apply for the extension of period of stay. The Immigration Office accepts the application documents from three months before the expire date. Required Documents List for printing is here
| Required Documents List | Acquisition |
| Application for Extension of Period of Stay（Form(PDF)／Form(Excel)） | IAD |
| Passport and Residence Card | ー |
| (On Request Only) Application for Indication of Name using Kanji Characters on the Residence Card（Form） ※If you would like to have your name in Kanji on your residence card, please submit this application. Please submit your family resister or something which has your name written in Kanji, if your passport doesn't show your name in Kanji. |
IAD |
| A Photo of an applicant（height 4cm × width 3cm）(Taken within the last 3 months. Photo data (50KB or less) for online application) | ー |
| Certificate of Payment of Fee (Form)（￥4,000 of "Inshi" (revenue stamp) must be pasted on.) |
Post Office etc. for "Inshi" |
| Certificate of Enrollment ※The one in which whole enrollment period is written. Please ask to issue the certificate at the counter of Education Support Div. The certificate is not be issued by a issuing machine. |
Education Support Div. |
| Documents that prove your grades １）Undergraduate/Graduate Students：Transcript ２）Research Students："Evaluation form on the research results" issued by a supervisor ３）Auditors："Certificate of Acquired Credits", etc. ※If you have been enrolled in a Japanese Language School before entering Tottori University, submit a transcript and attendance information from the Japanese language school. |
Education Support Div. |
| Documents which certify admission １）Undergraduate/Graduate Students：A Photocopy of Certificate of Entrance Permit ２）Research Students：A Photocopy of Entrance Permit, Research Plans issued by supervisor ３）Auditors：A Photocopy of Entrance Permit, Documents about registered courses which mentions auditing subjects and class hours |
Faculty/ supervisor |
| Documents which certify financial competency to cover all the costs thinkable during applicant's stay in Japan (Either 1) or 2)）
1) If the applicant covers the costs including school and living expenses; (One of ①-③) 2) If a person other than the applicant covers the costs including school and living expenses; (All of ①-③) ② Documents that certify the relationship between the applicant and the supporter. ③ One or more documents about the financial supporter mentioned below that prove financial capability of the supporter and relationship between the applicant and the supporter. ・Tax & Income Certificate・Certificate of Income and Withholding Tax ・Photocopy of Income-tax Returns ・Certificate of Bank Deposit（tax & income certificate or certificate of employment that proves the process of building up the deposit is also required） |
*Please click here to obtain the "Certificate of Scholarship". |
※If you repeat or withdraw from the University, Tottori University will not make applications on behalf of international students. You must apply to the immigration office by yourself with the above mentioned documents and the Statement of Reasons issued by both applicant and their supervisor.
Required Documents for Resident status "Dependent" is here
International students with “Student” status are not allowed to receive work part-time. In order to engage in part-time employment, you must first obtain "Permission to Engage in Activity Other than that Permitted under the Status of Residence Previously Granted" from the Immigration Service Agency.
You can apply for this permission by yourself or the University can apply for it on your behalf. Please visit IAD with the application form and necessary documents during the period when such applications are accepted (The deadlines for submitting application documents are posted on the website).
・When you work as a TA, RA or Tutor at Tottori University, or when you receive compensation for a temporary and short-time activity provided by Tottori University, this permission is not necessary.
・Students are permitted to work part-time for up to 28 hours/week (up to 8 hours/day during long holidays)
・Students are not allowed to work part-time during their leave of absence.
Note: It is forbidden for students to work in sex or adult entertainment-related occupations.
Some specific examples of what is considered to be sex or adult entertainment-related occupation include:
Bars, "cabarets," night clubs, mah-jongg clubs, pachinko parlors, game centers, special bath houses, strip clubs, love hotels, private massage parlors, etc, and "snacks" and pubs where guests are personally entertained. No type of employment in these kinds of businesses are permitted, regardless of the nature of the work. For example, even cleaning work in any such business is prohibited. Required Documents List for printing is here
| Required Documents List | Acquisition |
| Application for Permission to Engage in Activity Other Than That Permitted under the Status of Residence Previously Granted（Form） | IAD |
| Passport and Residence Card | ー |
Required Documents for Resident status "Dependent" is here
If you are scheduled to be engaged in other activities in Japan, you must apply for change of status of residence at an immigration office. （Ex.：Changing your current status, from "Dependent" to "Student"）
For example, if person whose current status is "Dependent" become a student, it can apply for the changing its status to "Student" status. And if International students will work at companies in Japan after their graduation, they must obtain status of residence at an immigration office.
※Please be aware that your application for the status change will not always be permitted by the immigration office. Required Documents List for printing is here
| Required Documents List | Acquisition |
| Application for Change of Status of Residence（Form（Excel)／Form（PDF)） | IAD |
| Passport and Residence Card | ー |
| (On Request Only) Application for Indication of Name using Kanji Characters on the Residence Card（Form） ※If you would like to have your name in Kanji on your residence card, please submit this application. Please submit your family resister or something which has your name written in Kanji, if your passport doesn't show your name in Kanji. |
IAD |
| A Photo of an applicant（height 4cm × width 3cm）(Taken within the last 3 months. Photo data (50KB or less) for online application) |
ー |
| Certificate of Payment of Fee (Form) (￥4,000 "Inshi" must be pasted on.) |
Post Office for "Inshi" |
| Documents which certify admission １）Undergraduate/Graduate Students：A Photocopy of Certificate of Entrance Permit ２）Research Students：A Photocopy of Entrance Permit, Research Plans issued by supervisor ３）Auditors：A Photocopy of Entrance Permit, Documents about registered courses which mentions auditing subjects and class hours |
Faculty/supervisor |
| Documents which certify financial competency to cover all the costs thinkable during applicant's stay in Japan (Either 1) or 2)）
1) If the applicant covers the costs including school and living expenses; (One of ①-③) 2) If a person other than the applicant covers the costs including school and living expenses; (All of ①-③) ② Documents that certify the relationship between the applicant and the supporter. ③ One or more documents about the financial supporter mentioned below that prove financial capability of the supporter and relationship between the applicant and the supporter. ・Tax & Income Certificate・Certificate of Income and Withholding Tax ・Photocopy of Income-tax Returns ・Certificate of Bank Deposit（tax & income certificate or certificate of employment that proves the process of building up the deposit is also required） |
*Please click here to obtain the "Certificate of Scholarship". |
※If you will work at a company in Japan after your graduation, you must obtain a certain status of residence such as "Engineer/Specialist in Humanities/International Services". Please ask the Immigration Office about the necessary documents for the application.
If the baby will stay in Japan more than 60 days of its birth, its parents, international students, must apply for Permission to Acquire Status of Residence for their baby within 30 days of the baby's birth.
※This application can be applied by the one parent.
| Required Documents List | Acquisition |
| Application for Permission to Acquire Status of Residence（Form） (*Photos are not required for those under 16 years of age.) | IAD |
| Passport（Parents' and Baby's) and Parents' Residence Card | ー |
| (On Request Only) Application for Indication of Name using Kanji Characters on the Residence Card（Form） ※If you would like to have your name in Kanji on your residence card, please submit this application. Please submit your family resister or something which has your name written in Kanji, if your passport doesn't show your name in Kanji. |
IAD |
| Certificate of Enrollment ※The one in which whole enrollment period is written. Please ask to issue the certificate at the counter of Education Support Div. The certificate is not be issued by a issuing machine. |
Education Support Div. |
| Certificate of Birth (Please submit a birth report at the City Hall from a born day, the (first day inclusion) within 14 days) | City Hall |
| Questionaire "Shitsumon-sho"（Form） | ー |
| Documents which certify financial competency to cover all the costs thinkable during applicant's stay in Japan (Either 1) or 2)）
1) If the applicant covers the costs including school and living expenses; (One of ①-③) 2) If a person other than the applicant covers the costs including school and living expenses; (All of ①-③) ② Documents that certify the relationship between the applicant and the supporter. ③ One or more documents about the financial supporter mentioned below that prove financial capability of the supporter and relationship between the applicant and the supporter. ・Tax & Income Certificate |
*Please click here to obtain the "Certificate of Scholarship". |
If you would like to request transfer of endorsement, such as stamps for status of residence or re-entry permit, from an old passport to a new passport, you need to apply for "Petition for Transfer of Endorsement" to the immigration office.
| Required Documents List | Acquisition |
| Petition for Transfer of Endorsement | IAD |
| Passport and Residence Card | ー |
When a student who will graduate (or has graduated) from a University and is currently seeking employment applies for "Status of Residence: Specified Activities (Continuing job hunting for university students)", he/she is required to submit "a letter of recommendation regarding continued job hunting from the university you were enrolled in until recently".
International students who wish to have issued "a letter of recommendation" should follow the instructions below. ( Letter of Recommendation: Sample )
|
Required Documents |
Acquisition |
| 継続就職活動における推薦状発行に係る推薦書（和文）（Form1） | IAD |
| Job Hunting Report (Form2) | IAD |
Foreign nationals in possession of a valid passport and resident card who will be re-entering Japan within 1 year of their departure to continue their activities in Japan will, in principle, not be required to apply for re-entry permit. But please be sure to present your residence card at departure. (This system is called "a special re-entry permit".)
※If your period of stay expires within 1 year after your departure, please ensure that you re-entry Japan before the expiration of your period of stay.
Application should be made at the Hiroshima Regional Immigration Bureau, Sakaiminato Branch Office in principle.
| Required Documents List | Acquisition |
| Application for Re-entry Permit (Form) | IAD |
| Passport and Residence Card | ー |
| Certificate of Payment of Fee（￥3,000 worth of "Inshi" (revenue stamp) for this single re-entry permit, ￥6,000 inshi for the multiple re-entry permit） |
Post Office etc. for "Inshi" |
If you find that you have lost your residence card due to loss, theft, destruction, or other reasons, first submit a "Report of Loss" to the nearest police station. Next, apply for reissuance of the card at the nearest immigration office within 14 days of discovering the loss, etc. There is no fee to apply for reissuance. In principle, the reissuance will be issued on the same day as the application is filed.
|
Required Documents List |
Acquisition |
| Application for re-issuance of a Residence Card （Form(PDF)／Form(Excel)） |
IAD |
| A Photo of an applicant（height 4cm × width 3cm）(Taken within the last 3 months.) |
ー |
| Documents proving the loss of possession (certificate of loss report, certificate of theft report, certificate of accidental damage, etc. (If you cannot submit these documents, a statement of reasons and the circumstances of the loss) |
Police Stations, etc. (About Property Report) |
| Passport | ー |
